Yahcalo Ndigena Nation Privacy Policy

1. Introduction

The Yahcalo Ndigena Nation (the "Nation") is committed to protecting the privacy of its citizens, members, and participants. This Privacy Policy outlines how the Nation collects, uses, discloses, and safeguards personal information in accordance with the Nation’s laws and cultural principles.

2. Information Collection

The Nation may collect personal information directly from individuals when they:

• Apply for citizenship or membership.
• Register for programs or services.
• Participate in tribal activities or events.
• Interact with the Nation through official communications or platforms.

Types of Information Collected:

• Personal Identification Information: Includes names, addresses, phone numbers, emails, birth dates, citizenship status, and related documentation.
• Financial Information: Payment details such as bank account information, financial contributions, or records of dues.
• Cultural Information: Tribal or family lineage details, ancestral documentation, and participation in rites, ceremonies, or cultural activities.
• Vehicle and Property Information: Data related to the registration of vehicles, land, or tribal properties.

3. Use of Information

The Nation uses personal information for the following purposes:

• Citizenship and Membership Management: Processing applications, updating records, and determining eligibility for citizenship, membership, and participation in Nation programs.
• Service Provision: Facilitating access to tribal services, programs, and events.
• Financial Transactions: Managing dues, fees, and other payments related to citizenship or services.
• Cultural and Ceremonial Purposes: Facilitating participation in tribal rites, ceremonies, and community events.
• Communications: Sending important notifications, updates, and announcements regarding the Nation’s activities or governance.

4. Information Sharing

The Nation respects the privacy of its citizens and members and will not sell or rent personal information to third parties. However, the Nation may share information under the following conditions:

• Within the Nation: Information may be shared with tribal officials, councils, or designated individuals responsible for managing citizenship, cultural rites, or services.
• Legal Requirements: The Nation may disclose personal information if required to do so by law, or in response to a valid legal request by a government authority.
• Security and Protection: Information may be shared to protect the rights, safety, and property of the Nation, its citizens, or the community at large.

5. Data Security

The Nation implements appropriate security measures to protect the personal information of its citizens and members from unauthorized access, alteration, disclosure, or destruction. These measures include physical security of records, secure digital storage, and controlled access to sensitive information.

6. Retention of Information

The Nation retains personal information for as long as necessary to fulfill the purposes outlined in this policy or as required by tribal law. Once information is no longer needed, it will be securely disposed of or anonymized.

7. Access and Corrections

Citizens and members have the right to:

• Request access to the personal information the Nation holds about them.
• Request corrections or updates to any inaccurate or incomplete information.
• Request the deletion of information, subject to legal or cultural obligations.

Requests for access, corrections, or deletion should be submitted in writing to the Tribal Trust Council.

8. Confidentiality in Cultural Practices

Cultural and ceremonial information shared within the Nation, including during rites of passage, ceremonies, and other sacred activities, is treated with the utmost confidentiality. Only authorized individuals within the Nation have access to this information.

9. Privacy of Minors

The privacy of minors is especially important to the Nation. Any information regarding minors (citizens under the age of 18) will be collected and used with the consent of their legal guardians and in accordance with tribal customs.

10. External Links and Third-Party Services

The Nation’s platforms, events, or services may include links to external websites or third-party services. The Nation is not responsible for the privacy practices of these external entities. Users are encouraged to review the privacy policies of third-party sites before providing personal information.

11. Changes to Privacy Policy

The Nation reserves the right to modify or update this Privacy Policy at any time. Citizens and members will be notified of any changes, and continued participation in Nation activities or use of services will constitute acceptance of the revised policy.

12. Contact Information

For questions or concerns regarding this Privacy Policy, or to request access, corrections, or deletions, citizens and members should contact the Tribal Trust Council or the appropriate tribal office.

By participating in the Yahcalo Ndigena Nation, all individuals acknowledge their understanding and acceptance of this Privacy Policy.